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What Is Onboarding Software and How Does It Work?

Onboarding software is technology used to help employers communicate with new hires, and track the status of any assigned tasks or documents such as an I-9. Because it’s all done online, onboarding software can reduce the administrative burden on Human Resources departments, reduce costs associated with printing and mailing, and can increase the time to get everything done.

How does onboarding software work?

With our software, iConnect, when you are ready to hire you can simply change the status of the candidate to Hired (or other appropriate status). This will facilitate the new hire package being assigned to the candidate. The candidate also receives a customizable automatic email message that informs them they have documents to complete. Documents can also be assigned on an individual basis at any time.

When the candidate receives the email they can log into the secure applicant portal where they will see that documents are assigned to them. They simply click on each document, and complete it online with an electronic signature.

iConnect includes I-9s, W-4s, and State Tax Withholding Forms. iConnect also has the ability to build and create secure online versions of any other form that you use as part of onboarding or orientation:

  • Additional Information not collected on employment application forms
  • Background Check Authorization Forms
  • Emergency Contacts
  • Employment Agreements
  • Acknowledgement of Pay Rates
  • Release Forms
  • Code of Conduct
  • Job Descriptions
  • Work Opportunity Tax Credit (Integrated with iRecruit)
  • And more . . .
  • Videos

iConnect can also include things like links to benefit providers, or a background check service, as well as downloadable documents such as a Company Handbook.

Do I need onboarding software?

If you are spent a lot of administrative time on new hire paperwork, are having challenges with onboarding, hiring a lot of people or lots of turnover, or need a way to get quick reporting to make sure you have received all appropriate new hire documents, iConnect can help you do this. If you are in a very compliance-heavy industry or state and need to be able to track compliance, onboarding software will be incredibly useful to you.

Contact Us Today at 1-800-517-9099 if you have any questions about hiring and onboarding software.

About iRecruit
Are you hiring? iRecruit is a cloud-based recruiting and applicant tracking and electronic onboarding software designed to provide any size of business a cost effective, affordable and truly simple way to manage the recruiting and onboarding process online. With options for ExpressProfessional and Enterprise, you can find a flexible recruiting and onboarding solution that works for your budget, and meets your needs. Join us for a demo or ask a question.


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