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How to Customize the iConnect Welcome Email to Candidates

iConnect is iRecruit’s electronic onboarding module, which is available as an add on to the Applicant Tracking Software. iConnect allows you to take control of the mountain of new hire paperwork and manage it online in your secure iRecruit database.

How to Customize the iConnect Welcome Email to Candidates

All of iRecruit’s outgoing messages can be tailored with your own verbiage, including the email message to incoming new hires:

iConnect Email Template

This is an automatic message that is generated when you change an individual’s status to “Hired,” (or whichever status you would like to use), or when you send a reminder to a candidate. You can customize the message with images such as your company logo and social media icons/links, merge tags such as Name, Address, Job Title etc.

Subject Lines

Make sure your subject line to the new hire stands out so it won’t be missed.

  • Welcome to ABC Company!
  • Important! Your New Hire Documents from ABC Company!
  • ABC Company – New Hire Package


Include your company logo, and a formal signature section.

Personalize the message

Use mail merge tags like {first}, {last}, {ApplicationID}, {UserPortalLink} (the login link), {FormsList} (list of the assigned forms and documents), {JobTitle} (job they applied to/hired for)


Include a link to the applicant portal so that the new hire can easily log in. If the applicant did not create an account when they applied – no problem – include the link to the sign up page so they can create an account to access their files.


Make sure to include a contact in case the new hire needs assistance.

iConnect Email Assigned Forms

Above, the applicant view of the email.

Use this automatic outgoing message to provide a friendly welcome to new hires, include instructions on navigating the candidate portal, or directions to your location or other important information a new hire might need before their first day on the job.


About iConnect Remote Onboarding

Types of Files to Include in iConnect for Onboarding

iConnect includes I-9s, W-4s, and State Tax Forms. iConnect also has the ability for you to build and create secure online versions of any other form that you use as part of onboarding:

  • Additional Information not collected on application forms
  • Background Checks
  • Emergency Contacts
  • Employment Agreements
  • Acknowledgement of Pay Rates
  • Release Forms
  • Company Handbook
  • Code of Conduct
  • Work Opportunity Tax Credit (Integrated with iRecruit)
  • And more . . .

All forms are stored online, will print/download to PDF.


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    About iRecruit

    irecruit-duck-miniiRecruit is a cloud-based recruiting and applicant tracking and electronic onboarding software designed to provide any size of business a cost effective, affordable and truly simple way to manage the recruiting and onboarding process online. With options for ExpressProfessional and Enterprise, you can find a flexible recruiting solution that meets your needs.

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