iRecruit has multiple types of user access available. An iRecruit account can include Administrators, Recruiters, and Hiring Managers. These are three different roles are available within the account.
Administrator – full access, and can do anything in the account (see 10 Things Administrators Can do in iRecruit).
Recruiter is a secondary role to the Admin. It is still full access. Recruiters can do everything, post jobs, manage all candidates, but they cannot make Administrative changes such as adding a new user.
The Hiring Manager is the restricted role, limited to see ONLY applicants and candidates who submit applications for their assigned positions. For example a Hiring Manager in New York, would not see another manager from North Carolina’s applicants. Unless, of course, they were both assigned to the same job opening. The Hiring Manager who has an account is able to manage their own candidates, add notes, make updates to the status.
Hiring Managers without an iRecruit Account
Hiring Managers do not always need full access in order to utilize some of iRecruit’s great features. Here are three ways you can use iRecruit as a Hiring Manager without ever having logged into an iRecruit account:
- With a job request. When they have a job opening in their department, Hiring Managers can create a job request without logging in. This is done through a secure URL that your company can share on an intranet, private network, or Employee Self Service module. HR would receive an email alert of the request. HR can then add any additional information essential to the job, and post it immediately, or send it through an approval process before it gets published. Approvals are also handled through email. Since Job Requests are made through a secure link Hiring Managers can do this with or without an iRecruit account.
- Through automatic or manual email notifications. When a job is posted, all applicants can be automatically routed to the Hiring Manager via email as soon as the application is submitted. The Hiring Manager will be able to view the application, and resume, and or cover letter, or any other requested documents that were attached. Hiring Managers can receive an automatic email notification with or without having an iRecruit account.
- With Smart Response. The Smart Response in iRecruit allows Hiring Managers to efficiently “accept” or “reject” candidates through a secure link sent via email. In addition, Hiring Managers have the ability to provide feedback on each candidate by adding comments or notes. Any comments, or changes in status or disposition are added to the applicant profile page as part of the applicant history record. Hiring Managers can use this feature with or without an iRecruit account.
Hiring Managers with an iRecruit Account
- Empower Hiring Managers to manage their own candidates. If the Hiring Manager does have a login, they can see all of the applicants in one place, sort and manage them, assign status changes, view and compare applicants using a Comparative Analysis report. They can use iRecruit’s communication features such as email or texting, to schedule interviews or send emails to candidates. They can also send onboarding, new hire documents or offer letters.
From a Recruiter or Administrative perspective, you can track all the hiring manager’s activity to stay on schedule with your hiring.
For more information, or a walk through on the features of iRecruit, please contact us here or call 800-517-9099.
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